New Students & Families

☐ Students: Access your new Loomis Chaffee email account.

Student’s username, password, and login instructions are emailed to their parents after their parents submit the enrollment contract and deposit. New students are encouraged to check their new Loomis Chaffee email by logging into Microsoft Outlook 365. 

Outlook 365

NOTE: The majority of school communications to students and parents are sent via email. New students should set up their Loomis email account as soon as possible and check it regularly throughout the spring and summer. The school also recommends that parents designate Loomis Chaffee as an approved sender in their SPAM filters.

☐ Students and Parents: Review Loomis Chaffee’s Acceptable Use Policy.

Acceptable Use Policy

Questions about Loomis email accounts or accessing our portals can be directed to IT Help Desk at 860.687.6532 or helpdesk@loomis.org.

☐ Students and Parents: Complete course registration online between May 2–16.

On May 2, parents/guardians received an email from Dean of Academics and Curriculum Tim Lawrence with course registration information, including course descriptions and helpful guidelines. Students and parents should review this information together and complete the online course registration form by May 16.

Students admitted after May 16 should complete course registration within two weeks of receipt of the course selection instructions.

New Student Course Registration

☐ Students: Have your math and language teachers complete course placement questionnaires before May 23.

On May 1, new students and parents received an email from Registrar and Associate Director of Studies Kate Saxton with more information about the transition to Loomis Chaffee and links to the math and language course placement questionnaires. Please return the form for your current language even if you plan to register for a new language. Email registrar@loomis.org if you have not taken a modern or classical language at your current school.
 

Course Placement Questionnaires

• Math: loomischaffee.org/forms/mathplacement  
• Arabic: loomischaffee.org/forms/arabicplacement  
• Chinese: loomischaffee.org/forms/chineseplacement
• French: loomischaffee.org/forms/frenchplacement
• Latin: loomischaffee.org/forms/latinplacement
• Spanish: loomischaffee.org/forms/spanishplacement
   

☐ Students: Complete math and language placement assessments with EduCompass.

On May 5, Eera Sharma, head of the Modern & Classical Languages Department, emailed students and parents information about the school’s online language placement assessment. Students will receive a link to the assessment from EduCompass.

In early June, Lauren Riva, head of the Mathematics Department, will email students taking one of our Algebra 2 or Precalculus courses information about the school’s online math placement assessment from EduCompass. Note that only students in Algebra 2 or Precalculus will need to take a placement test.

You will be notified of placement when schedules are released at the end of August.  

☐ Parents: Arrange to have your child’s current school send their final transcript to the Academic Office by July 1.

A records release form is available below. Please email the Academic Office at academic_office@loomis.org if your school year ends later than July 1.

Final transcripts are necessary for determining placement and any credits for prior courses completed. Parents are encouraged to acquire their own copy of the final transcript as you may have need for it in the coming years.

Release of Records Form

☐ Parents: Access My BackPack to view student billing information. 

At Loomis, all account information can be accessed online through My BackPack, a password-protected portal. Through this portal you will be able to view your billing statements and the current status of your account, including details of account activity, payments received, and account charges.

You can access My BackPack and view login instructions on our Student Billing & Financial Services page.

Important Business Office Dates

• June 1, 2025: Contractual Binding Deadline. After June 1, 2025, no portion of amounts paid will be refunded, nor will any tuition and other payments outstanding be canceled or voided in the event of absence, suspension, withdrawal, or dismissal from the school or for any other reason.
• July 1, 2025: First tuition payment is due.
   

Additional financial information can be found on the Student Billing & Financial Services page.

Student Billing & Financial Services

☐ Boarding Students: Complete the online Housing Survey by June 15. 

To help us place you in an appropriate room for the 2025–26 school year, we ask incoming boarding students to complete the housing survey linked below by June 15. (Parents, please do not complete this survey for your child.) 

Housing Survey

☐ Parents: Access the Magnus Health Portal and complete all requirements by August 1.

☐ Parents: Schedule a physical for your child. Physicals must be completed after March 1, 2025, for the 2025–26 school year.

Loomis Chaffee uses Magnus Health, a simple and secure online software to collect, track, and manage student health information. You can access Magnus Health through the Veracross Parent Portal, or through the link below. Your login credentials for Veracross and Magnus are the same ones you used to access the enrollment contract.

Magnus Health Portal

On May 7, parents/guardians received an email from Director of Health Services Carolyn Jarvis with information about health requirements for 2025–26.

Questions can be directed to the Health Center at 860.687.6325 or health_center@loomis.org.

☐ Students and Parents: Complete the form below if you intend to attain a visa in order to attend Loomis Chaffee and will need an I-20 from our institution.

If the student is a US citizen or has a permanent resident card, they do not need to complete this form.

International Student I-20 Form

☐ Students and Parents: Read and review the 2025–26 Student Handbook.

The 2025–26 Student Handbook will be available in August. In the meantime, the 2024–25 Student Handbook is linked below for reference. Questions can be directed to the student deans.

Student Handbook

☐ Students: Complete your summer reading.

All students are required to complete three Summer Reading components:

1. All-School

2. Grade-Level and Class Requirements

3. Book Chat Selection

Visit the Summer Reading 2025 page for details about each of these requirements

Summer Reading 2025

☐ Students: Submit your book chat selection by August 15.

All students participate in a Book Chat at the start of the school year. The chats are facilitated by faculty and organized around popular topics of interest. Students have the opportunity to select a book for a list of option on the Summer Reading 2025 page and should submit their selection using the form below. 

Book Chat Selection Form

☐ Students: Complete your Sway Baseline Test before you arrive on campus in the fall.

Loomis Chaffee uses an innovative concussion management program for our students. The program is called Sway and involves an online cognitive and balance assessment that students take every two years. All new students as well as returning juniors are required to take the baseline assessment prior to the start of the school year. More information and a link to this assessment will be available in July.